GMHA Meeting - November 17th 2009

Present: Tim Hamilton, Rachelle Johnson, Sandy Crosby, Greg McFadden Cindy Staels, Eddie Gould, Jeff Tidball, Marilyn Gosnell, Scott Purbrick, Bob Thirlwall, Phil Club, Bob Pearson, Brian Dellar, Debbie Campbell,

Regrets: Ben Salomons,

Guests: Jeff Howe, Wayne Myers, Shawn Mooser,

Motion to Adopt Agenda Jeff/Marilyn PASSED

Minutes of October 20^th Meeting: Motion to accept minutes from Oct 20^th meeting. Eddie/Greg PASSED

Hockey Refunds: Letter received from a Hockey parent regarding our current refund policy. Parent would like their case reviewed by the board. The board has decided to follow the current policy that we have in place, Tim will contact parent.

At this time all refund requests received will be following current board refund policy

Beginners Hockey : Dave Waller Memorial will be paying for any ice costs that are accumulated

Tyke Hockey: Team in place, Ray Pavey is getting his bench in place

Shamrock Report - Cindy Staels

-Shamrock league stats handed out as of Nov 8/09. Novice and Midget team with only 1 point each have applied for a “Team Category Appeal”, they would like to drop down for the OMHA play downs.

-Fines will be given to both centers that do not have cancelled games re-scheduled by Nov 20^th

-Midget M20 game in Lambton Shores on Oct. 8^th had no game sheet reported. Cindy has spoken with the L.Shores Rep to ensure this has been mailed in. A copy has been sent in by Bob P. both centers will be fined in report is not sent in by next Shamrock meeting.

-Midget All Star Game-Wed Jan 6,2010 in Belmont. Will have info emailed regarding # of players Glencoe is to send.

-OMHA mailing info discussed, had not received this info was sent to Tim H office in error.

-Nov. 15^th is deadline to appeal a centre dropping down a category or moving up.

-H1N1- players can still leave gloves on. Refs may no longer shake hands

-HST comes in effect July 2010. Budget for this increase. Tax will affect Businesses as well, keep this in mind when arranging tournaments, sponsorships etc.

-April 24 2010 in St.Marys - “Let’s learn hockey” Shamrock league to pay for ice. Kids from Goderich to Windsor can register.

Tri-County Report - Bob Pearson

-Tyke team registration due next meeting $50

-Centres will be charged $25 per missing game sheets. Fines for no shows will be accessed as per Table 1 of the Tri-county Hockey League By-laws, Rules and Regulations.

-Playoff formula - 10 team division, divided into top 5 and bottom 5. Each team is to play a home and away game with each grouping. Top 5 1^st and 2^nd place finishers play a championship best of 3 series. Bottom 5 (consolation) decided by point total (2points for a win, 1 for a tie, 0 for a loss). Tie breaking details to follow. (11 team division / top 5 bottom 6 - 12 team division / 6top 6 bottom)

-Tyke Games

-Coaches allowed on ice till Jan 1^st

-Regular off-sides enforced

-3 minute buzzer for line changes, face off where play ends. Clocks stops on line change buzzer and restarts on face off.

-1 hr of ice(50 minutes) 1 period to run for 50 minutes

-Tyke teams must have approved roster

-Roster deadline Dec1^st. No games allowed after Dec 1^st without approved roster.

-Affiliated Players appear on the regular roster. AP players must be on a roster or the affiliating team’s roster will not be approved.

-Lot’s of missing game sheets, many turned in at the meeting

-Glencoe asked: Can Midget team have no rostered goalie if two or more players want to share position. Answer: No, Bantam and up must have a rostered goalie(s) must dress as goalie and may not play out. If rostered goalie are away, a player may dress as a goalie.

-On-line PRS clinic. Volunteers can now get their PRS on line for $13.50 (this one does expire)

-Ridgetown is hosting a chip clinic on Nov 21^st

-Mooretown asked about cancellation policy due to illness. Teams can cancel but must compensate the hosting centre for ref’s and timekeepers.

Girls Report - Bob Thirlwall

-Still waiting to get confirmation on a Canadian’s Women’s team game, would like to run a tournament around the game or and a fundraiser.

-Waiting on one parent for full payment

-game cancelled late notice in Mooretown - short players due to illness

-Woodstock tournament booked for second weekend in Jan. 8-10th

Referee in Chief

-will be sending Jeff ref and timekeeper costs for tourney

pay schedule for refs

Brian would like to try paying the refs cash for a month. Letter received from gatekeeper, feels that paying them by cheque would be the best route.

-Refs do not like waiting a week for payment, some $ errors have been made.

Motion: to pay refs cash on a 1 month trial basis, refs must sign in for payment at the gate, and must initial beside $ amount. Debbie/Jeff yes/9 no/1 obstain/3 CARRIED

-Refs will provide gatekeeper with payment breakdown

Timekeeper pay

-Tim will look into it

-parent would like a break down of timekeeper games and how much they are being paid for each game

Motion: to GO IN CAMERA Rachelle/Bob Thirlwall

Motion: to GO OUT OF CAMERA Rachelle/Sandy

Registration

All registered players have paid

Must look at registration issues for next year, including an increase in fees.

Treasurer

Balancing well

Some items for example ice fees are paid out of multiple accounts

General Account- $89,292.21

Nevada Account- $8,224.25

Bingo Account-$10,071.18

Accrued Interest Receivables- $521.91

Short Term Investments- $66,575.00

Clinics

-looking for someone to run some clinics

-last few clinics have been well received (beginner/tyke/novice LL), run by Todd Garner

-some parents don’t think it’s a good idea to have their skater on the ice in the morning then back again for a game later on the same day

Sponsorship

2009-2010

$500 Sponsors

Van Heck Funeral Home, Glencoe Lions?, Godfathers, Gary Graham Transport, Glencoe Auto Recyclers Inc., No Frills, Allan Heating & Sheet Metal, CIBC, Glencoe Grain

$450 Sponsor - Reg Lovell Branch No. 219 Glencoe Legion

$250 Sponsors

McNaughton Dodge, McNaughtons Home Hardware, Ace Hardware, Moorbys Garage

Glencoe Rotary Club

Jersey Sponsors - Timbits, Dodge Caravan Kids, Maple Lodge Farms?

$130 Sponsors - Kay Chiropractic, Gary Merritt, Lenny’s, Maika Realty

Gift Certificate - Glencoe Pharmacy 4-25= $100, Tender Tootsies 4-25=$100, Shirley’s Pantry 3-30=$90, Palace Restaurant 2-20=$40, Happy Kitchen Restaurant $25, The Villa 4-10=$40,

Gift Baskets/Prizes - Barb Ashton-gift basket, B-K Mechanics-oil change, Loonie Bin-gift basket, Foodland-gift basket, Bank of Montreal-prize, Agris-prize

As Needed - Country Depot, Websters

Will donate, waiting for a response - Fulline, Napa, Prefered Insurance, Macs, Chelmak Carpet

Waiting for reply - Mackville, MFA, Waddick Fuels, Bus Lines, Lawyers, K. Campbell, Hosie Ds,

Hydro one,

Ben Salomons - Elks will sponsor a team would like Peewee LL team, received money from Parnell Family.

Tournament Convenor

-Cost for Jersey Raffle $160 to be included in the above breakdown

-Feb. tournament Novice/Atom/Peewee LL 6 teams registered for each division at this time

-Tyke Fun Day Feb 27^th 5 teams registered

Risk Management

-Criminal Record Checks(Debbie) - Brenda at the Glencoe Detachment mentioned that Debbie can check ID for parents needing to obtain a police check. Police Checks will need to be picked up by the parent - All but 5 checks are in

-Phil Clubb - mentioned that coaches must get the “OK” from other coaches when pulling up AP players.

Gatekeeper Update

-going well

-Season Pass - parent pointed out that $80 was too much for how many games they need to attend, they would like to be compensated for the difference

Motion : To return $20 for the1 player family who puts their complaint in writing regarding the $80 family pass Deb/Bob 12/yes 2/obstain CARRIED

Ways and Means

-Christmas Gift Card flyer is being distributed, due date Nov 27^th

-All hockey pools have been entered, Ben Salomons was this seasons top seller with 16pools sold!

-Total number of pools this year 262

Ice Scheduling

-Greg would like coaches to respond to open ice availability as soon as possible

-Beginner ice could be split in two, as they only really use 1/2 ice anyways

Equipment/Purchasing

Purchases: Printall Services- $1165.68 for coffee mugs, logo digitizing for embroidery, screening for clothing and sponsor bars. MJM Sports- $499.50 (25med socks, 15lrg socks,10med white socks)

-outstanding - $31.63 for new trainers box for the midget Shamrock team

-Income - Clothing $699.00, Socks $250.00, Coffee Cups $90.00

-Sponsor bars for CIBC and Glencoe Godfathers have been ordered

-Jerseys used for tryouts are in need of a good wash, would like permission to clean them at a laundry mat.

Pictures

Schedule has been set

Amalgamation

Mt. Brydges is meeting and a member will be bringing it up again

Web Site

Waiver needed to give GMHA permission to use skaters names and info on the website, will be posted on web site

Letter from the President Tim Hamilton to be distributed to all GMHA members

Adjourn Sandy/Deb 10:35