Glencoe Minor Hockey Executive Meeting January 19, 2010
Present: Bob Thirlwall, Ed. Gould, Tim Hamilton, Cindy Staels, Brian Deller, Scott
Purbrick, Marilyn Gosnell, Sandy Crosby, Greg McFadden, Jeff Tidball, Ben
Salomons, Deb McFadden
Guests: Angela Carruthers, Cheryl Murray, Tom Holder, Gary Pinnell
Regrets: Rachelle Johnson, Phil Clubb
Motion to accept minutes of previous meeting of December 15, 2009. Scott/Ed
Carried
Conflicts of interest none
Tournaments:
The tournaments are fast approaching. The Novice and Atom are full. I have had one team
drop out of the Pee Wee Div. Sandy to contact Dresden. Looking into getting trophies
again for the tournament for the winners. Going to make up a sheet for people to sign up,
that want to help out. The Tyke tournament is now full Too. I would like to get small
trophies for the kids so they can all get one. Greg and I are going to go to Strathroy and
see what we can get.
Need to know what we have for prizes to be set up for a raffle table. One raffle table only.
Tyke tournament 8 teams full for Feb. 27
NO volunteer fee back for working in tournament.
Attendance:
3 consecutive meetings missed shall deem a resignation, or 4 out of 12 meetings.
One person has missed the above.
Motion: To keep the Referee in Chief until the end of this term Bob T/Sandy
He has been doing his job. All accepted.
Season Passes: to discuss at next meeting
Open board Position: Angela Carruthers not willing wants to sit and learn
Tom Holder and Cheryl Murray still willing.
Honorariums: feel they should get their volunteer fee back.
Ref. in chief and Bingo person both receive $500.00
Phil Donatis is being refunded for bookwork. Need to find where we agreed to
this. Should we be doing away with honorariums? Will discuss at next meeting to
go on AGM
Registration: Refund for Liam Johnston has only gone on ice for tryouts.
Insurance plus 25% for refund.
3 players left to pay remainder of registration. Tim to look after.
Refund policy should be possibly attached to registration. Review at AGM.
Looking for committee to look at registration Deb.McFadden, Angela
Carruthers, Marilyn, and Sandy Crosby will look at possibilities and forward to
board.
Jeff Tidball left at 8:20 p.m.
Beginners Payment: Cheque for $1500.00 from Dave Waller Memorial Fund
League reports:
Shamrock Report
OMHA scheduling meeting on Jan. 4/10
Preliminary rounds are as follows:
Novice - played first game this past weekend
Atoms - waiting for next round. PeeWee - still playing. Bantam - still playing
Midget - 1st game Jan. 31st - Playing Langton
Junvenile - still working on contract with Belmont Own refs. can be used for preliminaries.
Since short time frames to schedule OMHA games, extended time frame to play league games - Feb. 7th.
Jan. 15th was last day to register any A/P.
Reminder if any games need rescheduling they must go thru Shamrock rep.
Next meeting will be playdown scheduling meeting. - Feb. 8th
OMHA Report
Playdown fees - applies for quarter-finals only
OMHA Inititiation Program Questionnaire - for players under 8 yrs. old.
Insurance Reconciliation Form to be completed by Jan. 31/10. - will forward to Sandy/Brian
Tri County Report:
Issue regarding a cancelled game in Glencoe with Ridgetown on Dec. 27th with the Tyke team.
Ridgetown will be fined $140.00 by the tri county league.
Prizes discussed regarding league playoff winners. Skate towels, banners, mini sticks and trophies will be ordered.
Missing gamesheets discussed.
Tri County playoff dates and times submitted.
OMHA report from Diane Sinclair:
Make sure players are not "chewing" mouthguards. Refs will kick them out of game. Apparently this has happened.
January 15, 2010 last day for A/P. Any problems with adding A/P player, email Craig Lane (OMHA rep) and he will do it.
All teams must have an approved roster.
Mentioned that Bob Pearson had resigned from the board and his position as tri county rep is open. Mentioned that GMHA has a meeting on Tuesday night and a new person will be elected for this position.
We are to email Jeff Parker jefpar@teksavvy.com the new rep. and he will forward to all other centres. This is important for game changes that could occur.
Girls:
Canadian Women's game idea was put on hold till next year. Will consider this possibly for a 1 day tourny or "Girls Day in Glencoe" next fall where we could promote girls hockey. Scheduling mtg for playoffs is Feb. 4th. Will need 5 or 6 home games dates for this meeting. Our Girls Provincial playdowns are a tournament format. Feb. 19-21st in Brampton. Regular season ends Jan. 31st.
Motion GMHA to pay for Intermediate Girls Championship tournament in Brampton at cost of
$650.00. Scott/Greg all in favour
Open Board Position:
Tom Holder withdrew.
Motion to accept Cheryl Murrays application to be on the board to complete the remainder of
the term. Sandy/Ben all in favour
Motion new Tri County Rep Cheryl Murray. Sandy/Bob T. All in favour.
Cindy Staels gave her information from last Tri County Meeting.
Referee in Chief:
If player suspended from game cannot timekeep
Clinic:
Sunday morning ice is it viable??
Sponsorship:
Do not solicit same businesses. Check with Greg.
Risk Management:
Coaches going beyond the coaches committee protocol.
Ways and Means: Fundraising:
Looking at ways to increase participation. We will be doing a Maple Lodge Farms fundraiser
starting January 20 - February 13. Delivery February 22.
Scott is getting the packages together and will arrange to get them to the teams.
Our profit is $3.00 per product ordered, so the potential is there to do well, if we can get some much needed participation from our association parents.
Gift cards are still selling regularly $1770 is our profit so far since May 2009.
Again, better participation from all will make this program even better.
Dream draw tickets are 75% sold, we are trying to get the remainder turned in so that we can get them sold before they must be returned mid February.
All Criminal Record Checks are now in.
Ice Scheduling:
March 1, 2010 deadline for proposal for next years ice per Ged Reycraft
Shared ice should be presented to coaches at beginning of season. Kids dont like shared ice at PeeWee age level. Marilyn to email present coaches for feedback for next year.
Just trying to get all the OMHA playdowns done so we can reschedule some league games that
were moved.
Equipment and Purchasing Pictures, Clothing:
Up to manager to get picture to sponsor. Lots of socks left to sell. Scott has inventory that he would like to sell.
Deb. McFadden left at 10:15 p.m.
Amalgamation Update:
Talk with West Lorne. Tim Hamilton to ask.
Will have Bob Pearson post on website question re: lowering division to a DD or D centre
apposed to present C division.
Bingo: no report
In Camera
Motion by Ben/Bob T.
Out of Camera:
Amy Dewulf sent list of award winners from last season. Cindy Staels will ask Rachelle
Johnson to update plaques.
Motion to adjourn: Ed/Ben 10:45 p.m.