Glencoe Minor Hockey Meeting - February 16^th 2010

Present- Cindy Staels, Rachelle Johnson, Bob Thirlwall, Debbie Campbell, Greg McFadden, Brian Dellar, Sandy Crosby, Eddie Gould, Cheryl Murray, Jeff Tidball, Scott Purbrick, Marilyn Gosnell

Regrets - Tim Hamilton, Phil Clubb, Ben Salomons

Guests - Tom Holder, Angela Carruthers, Tom McCallum

Motion to Adopt the Agenda - Eddie/Greg passed

Motion to accept Feb 5^th minutes with Changes - Eddie/ Sandy

Changes to be made -

- Guest concerned about the increase in registration for Juvenile hockey players, hoping registration numbers will not suffer

- Bob wondering why intermediate teams cannot fundraise?

-Jan 19^th minutes will be sent out to all board members via email and will be reviewed at the next board meeting.

Bingo

- A contact number is needed by “Sarnia Bingo” to let us know of any cancellations due to weather.

- Where does the Bingo honorariums go?

- Brian would like a Bingo Report submitted

Honorariums

- Question raised regarding honorariums that are being paid out. Why are some volunteers receiving them while many others are not ?

Motion - To dissolve honorariums being paid out for the upcoming 2010 season to our 2 Bingo volunteers and the referee in chief. Debbie/ Sandy 10yes 2 no Carried

*any changes to the by-laws must be voted on and changed before the annual AGM meeting*

League Reports

Shamrock- Cindy Staels

-Protested A 175- Belmont cancelled due to lack of players. League turned down due to weather conditions.

-Protested A173&P173 - both with Lambeth- Lambeth accepted fine for B173, however was not aware of P173. Lambeth looking into P173- $150 cheque will come from centre to league, then sent on to GMHA

- If your centre wishes to protest an OMHA game, contact Sue M. within 48hrs. She will assist with forms

-Tournaments- HST charge? - being looked into

OMHA play downs

1/4finals- all refs will be assigned by Sue M. All scores must be called in to her immediately, both home and away.

No curfew

SHAMROCK league play downs

-Playoff rules posted on Shamrock website

-Completed by Monday Feb22

-Game scores must be reported to Cindy immediately so she can report to league.

-Next playoff scheduling meeting-Wed. Feb 24

Questions regarding reclassification of centres. Every 5-6 years there is a review of centres. June is the date of notification. It is best to have a team or couple of teams move at OMHA time rather than a whole centre.

OMHA

Team officials on game sheets - final date to add players to roster - 2009/2010 Insurance Reconciliation form - Instructions to complete the Insurance Reconciliation form - 2009/2010 Insurance & Assessment reconciliation form.

All above forms have been given to Sandy Crosby to fill out as they dealt with registration

TRI COUNTY - Cheryl Murray

Meeting was cancelled due to weather

Discussion regarding a Peewee LL game

- Complaints regarding the lack of control by refs. Angry parent from visiting team entered Ref room after game. Same parent disrupted the following game by attempting to speak with the timekeeper.

- Statements have been taken regarding the above incidents

- Recommendation - Ref room to be kept locked at all times, timekeepers are to be informed on actions to be taken with disruptive players in the penalty box. They are to sound the buzzer to have a ref assist them if there is a problem.

- Ben will be notified regarding the above

GIRLS - Bob Thirlwall

-Provincial play down in Brantford this coming weekend

-Games are in place for the rest of league playoffs

-would like to see a “Girls Hockey Day” in Glencoe with a game played by the Canadian Women’s Team

- an opportunity to get the girls back to Glencoe to play hockey

-Request made for the tournament to run the weekend of Nov 13-14

Registration for 2009 - completed

Registration for 2010 - Carbon copies not completed, Registration will be February 27^th 12-3

If players are not registered by April 30^th there is a $75 penalty

- Rep teams should pay more due to extra ice that some feel they use with playoffs. This will be discussed for the 2011 season.

Season Passes

- An option was submitted by Tim Hamilton for the 2010 season

- discussion about a $60 per family (up to 2 skaters) for league games only, $75 for 3 skaters

- discussion about working in a “Family Ice Pass” for public skating - Tom Holder will look into it.

Awards Banquet - April 16^th 2010

Tim Hamilton will chair, Rachelle Johnson and Bob Thirlwall have offered to assist him

Ref In Chief

No report

Treasurer

Report will be sent out

Clinics

-Wade Club is interested in running a summer skating camp in Glencoe, looking for us to assist him with recruiting skaters

- 2 last weeks of summer

- waiting for dates regarding a chip clinic

- will send in a request for coaching clinics to OMHA

Sponsorship

-one of our 2009 sponsors would like his $500 donation to be divided , $250 to be put towards a tournament.

-the $500 sponsorship given to each team is to go directly to a team to offset the cost of ice etc. not tournaments

-miscommunication on our part

Motion

To Pay the $250 for the tyke entry fee as per the request of their sponsor Greg/Scott passed

Tournament Convenor

- Tournament on track for the coming weekend, cheques being submitted to Brian

- Dates for 2010/2011 tournaments have been submitted to Greg for ice approval

Risk Management

-June will be the deadline for Coaching applications for the 2010/2011 season

-Coaches are able to register on line

Ways & Means

- $2900 profit will be made from the “Dream Draw” - all but 3books were sold as they were lost by the sellers.

-Food Basic GC are now available

-Maple Lodge Fundraiser - orders placed by 55families only - $1791.00 profit made

-Top Sellers will be placed on the website

- Money from the Maple Lodge Fundraiser is to go towards new Hockey Jerseys.

Ice Scheduling

-Schedule proposal due March 1^st

-Greg needs team numbers, tournament dates, clinic dates etc. so a schedule can be drawn up for approval

- Direction from the board was given regarding practice ice times

Equipment

- coffee mugs and socks are still available for purchase

Motion to adjourn 10:35 Eddie